Terms & Conditions
2019 Fire Hack
The Aerospace Systems group, are hosting, on behalf of Defence Science & Technology Lab (Dstl) a Hackathon called “2019 Fire Hack” (hereafter referred to as “Event”). The Event is being organised by the Secretary of State for Defence acting through the Defence Science and Technology Laboratory (hereafter referred to as “Organiser).

The first challenge will go live as part of the registration process on the 25 January 2019 and the main event will run from 17:30 on 29 March to 31 March 2019.

The aim of the Event is to develop, in teams, over a limited amount of time, innovative solutions to a number of problems given in the form of challenges.

The Event is free and without any purchase obligation. The Event is open to all individuals (i) who have the age required by law in their country of residence to enter this Event
(ii) who have their own computer hardware in working order throughout the duration of the Event (hereafter referred to as “Participants”)
(iii) who have relevant technical skills such as programming, engineering, algorithm development or design skills (individuals do not need all of these, we will facilitate the forming of teams with an appropriate mix of skills).

Beginning of the Event
● Date: Registration and Pre Challenge 25 January 2019. Main event starts 29 March 2019 at 17:30
● Place: The Spark, Solent University, East Park Terrace, Southampton. SO14 0YN.
● Object: Participants will meet and form teams of up to eight (8) participants to develop solutions to challenges presented over the course of the event (hereafter referred to as “Teams”). A Participant cannot be a part of more than one Team. Teams will have until the stated end time for each challenge to develop their solutions. During the Event, breakfast, lunch and dinner will be provided,

Evaluation and final presentation of results
• Date: 31 March 2019
• Place: The Spark, Solent University, East Park Terrace, Southampton. SO14 0YN.
• Object: The final challenge will involve a brief informal presentation by the team to a panel of judges who will determine the overall winner,

The winning Teams will be determined by the Event judges who will be announced on the DEVPOST page.

The winners will be selected from among the Participants who actually:
- Satisfy the conditions for participation as set forth in the present rules
- Participated in the Hackathon session
- Were present during the submission of their solution
The criteria that the judges will use to select the winning teams will be communicated at the Event. Judges decisions are final and cannot be challenged.

Full details of awards / prizes will be announced at the Event.

We are unable to support participants with expenses, but will be providing soft drinks and all meals for the duration of the event.

The Organiser reserves the right to cancel or modify the event, if necessary, with any major changes communicated in good time for reasonable purposes. If we do have to cancel for any reason including unavoidable reasons, we have no liability for costs or time incurred.

The Organiser may cancel all or part of participations in the Event if it appears that fraud has occurred in any form whatsoever, in particular computer fraud, during the Event. The Organiser reserves, in this case, the right not to award prizes to fraudsters, to disqualify the concerned prototype project and/or to bring actions against the authors of these frauds. The Organiser shall not incur any responsibility towards the Participants because of the committed frauds.

Furthermore, the Organiser cannot be liable in case of damage, whether material or immaterial, caused during the Event and thereafter, to the Participants, to their computing equipment, or to the data, including consequences which may ensue from it on their personal, professional or commercial activity.

By participating in the Hackathon, Participants hereby agree:
• participation in the Hackathon, which shall include participation prior to, during, or after the Event, will result in the generation of ideas and solutions to the challenges being presented during the Hackathon (hereafter referred to as “Generated Materials”) and that ownership of any and all IP rights arising from these Generated Materials will vest in the Participant who created them.
• any background or third party IP used by a Participant during the Hackathon (hereafter referred to as “Shared Materials”) will be identified in writing to the Organiser within 30 days of the Hackathon. The use of Shared Materials does not imply any change or transfer of ownership of any IP rights in the Shared Materials.
• any and all disclosures of information made as a result of the Participants participation in the Hackathon whether in writing, in oral or visual or machine readable form, or in the form of samples or models will be treated as a public disclosure, including under Freedom Of Information legislation, and that neither the Organiser nor the Participants owe any obligation of confidence in respect of any disclosures made during the Hackathon.
• the Organisers may make a written record and/or audio recording and/or visual recording of any disclosures made during the Hackathon.
• the Organisers shall have the right to make available a copy of any Generated Materials and/or any Shared Materials including any record of disclosures made during the Hackathon available to the Participants.
• to grant the Organisers and the Participants a non-exclusive, royalty-free, perpetual worldwide license to:
o use, and have used, on their behalf the Generated Materials for any purpose; and
o disclose the Generated Materials to any party, which party may use the Generated Materials for information purposes.
• to grant the Organisers and the Participants a non-exclusive, royalty-free, perpetual worldwide license to:
o use and to disclose the Shared Materials for the purpose of conducting the Hackathon; and thereafter
o use and to disclose the Shared Materials to the extent necessary to use and disclose the Generated Materials in accordance with these terms and conditions.
• that you warrant that you have the right to grant the licenses specified in these terms and conditions in respect of Generated Materials and Shared Materials.
• these terms and conditions do not apply where the Organisers and/or the Participants can show that they have independently developed ideas, information or solutions without reference to any disclosures made during the Hackathon or that prior to the Hackathon they were already rightfully in possession of such ideas, information or solutions.

The Participants may be filmed or photographed during the event. By joining the Event, the Participants agree to the use and the distribution of their image by the Organiser, including for promotional events occurring after the Event. The production and distribution of films and photographs of the event will not lead to any compensation of the Participants.

Participation in the Hackathon will require Participants to sign a software license agreement with the United States Air Force.

The collection and processing of your personal data is primarily intended to allow event attendance. It will allow the Organiser to contact participants with information relating to the event as well as to enable Participants access to the Slack Workspace used for event communications.

Your Personal Data is protected under Data Protection law. The Organiser will not share your data with any third party organisations (other than the Slack Workspace as stated above) without your expressed permission.

Participants have the right to access, update and/or obtain deletion of their data by a request directly to Dstl, using the e-mail address 2019-Fire-Hack@dstl.gov.uk

The Organiser reminds Participants about the characteristics and limits of the Internet network and declines any responsibility regarding any consequence that may occur while they are connected to the Internet network on the event websites and during their participation in the Event.

The Organiser shall not be made responsible if Participants cannot connect to the website of the event due to a technical fault or in the event of any problem linked namely and not exclusively to (1) network overload ; (2) an electric or human error (3) any malicious intervention ; (4) a issue related to a phone line ; (5) an issue related to hardware or software ; (6) a hardware or software malfunction ; (7) a case of emergency ; (8) disruptions that may affect the smooth running of the Event.

It is the Participant’s responsibility to take the appropriate measures to protect his/her own data and/or software located on his/her computer equipment, against any violation. The Participant’s connection to the event websites and their participation in the Event is made under their own sole responsibility. The Organiser shall not be held responsible for any infection by potential viruses on the Participant’s computer equipment, or of the intrusion of a third party on their system.

The Organiser shall not be held responsible if, for any reason, data related to a Participant’s registration doesn’t reach the company or is illegible or impossible to process.

The Organiser reserves the right to exclude any Participant or person disrupting the smooth running of the Event. The Organiser reserves the right to use any recourse, including suing anyone suspected of cheating, falsifying, or disrupting the process described in the Terms and Conditions, or suspected of trying to accomplish such actions. Any Participant deemed by the Organiser to have disrupted the Event in any of the ways stated above, will be deprived of the right to obtain any award/prize, and no claim will be accepted consequently.

Participants remain solely and entirely responsible for the damages caused by them or their equipment to goods or people during the Event. They see to covering their risks by their own insurance and renounce any right to resort to the Organiser in that respect.

Participation in the Event implies full acceptance without reservation of the present regulation. Participation in the Event is strictly personal and the Participant cannot, under any circumstances, be replaced. Any claim relating to the Event will be barred after the period of three (3) months from the deadline for participation stipulated in Article 1.

The T&Cs and any contractual and non-contractual disputes in connection with them shall be governed by, construed and take effect in accordance with UK law. Any dispute arising out of or in relation to the Terms and Conditions shall be brought to amicable settlement.
In case of failure to reach an amicable settlement, the parties submit to the exclusive jurisdiction of the UK courts to decide and settle any claim, dispute or matters arising out of or in connection with the T&Cs or established by them (whether contractual or non-contractual).